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Host Institution - How apply for a Course Grant

Only Host Institutions can apply for a grant.

Please follow the steps below to apply for a Volunteer Lecturer Grant.

Step 1: Registration or Log in onto the IMU website

If your institution is not registered on the IMU website, please register an account. 

If you already have a registration for the IMU website, please log in here.

Step 2: Finding a Volunteer

  1. The host insitution researches for lecturer (s) in the volunteer database based on the host insitutions needs and the kind of expertise and periods of availability indicated in the VLP database. The database can be found here. If the host institution is already in contact with an international lecturer who is not yet registered in the VLP database, the lecturer should register to the database and send an email to CDC Grants about the registration. Only approved lecturers can participate in the VLP. 
  2. The host insitution (or the IMU Secretariat) contacts the lecturer (s) concerning their interest and availability. 
  3. The host insitution can also contact the IMU Secretariat for the email addresses of the lecturer (s) if they the addresses are not available on the lectureres university website or ask the IMU Secretariat to contact the lecturer on their behalf. 
  4. The lecturer and host institution agree on the tentative dates and course content, local living arrangements and expected total local costs (accommodation and basic living costs).
  5. The lecturer researches the travel (economic flight), health insurance and visa and vaccination cost.
  6. The host institution sends A) an official letter of invitation to the volunteer. The invitation letter has to signed by the head of mathematics department of the host university, B) CDC Travel Reimbursement and Insurance Information Form which has to be signed by the Volunteer and returned to the host institution. 

Step 3: Applying for the Grant to cover the costs of the volunteer:

The host institution has to apply for the VLP grant via the online application form: VLP Host Institution Request and upload the following documents (in pdf format) and information:

All documents and information should be submitted before or on the day of the deadline.

Step 4: Evaluation of Application by the CDC

When all documents and data has been submitted (by the deadline) to the CDC administation, the CDC sub-committee for Volunteer Lecturer Programs will evaluate the grant application based on the agreements and availability of funding.

Step 5: If the funding is approved by the CDC - VLP

  1. The volunteers should obtain permission to travel from his/ her home institution. 
  2. The lecturer's visit is scheduled and the flight is booked (either by the lecturer or by the IMU Secretariat).
  3. At least two weeks before the schedule Volunteer lecturer course the host institution informs the lecturer about the assistant (local mathematics professor) who prepares the students beforehand, assists the volunteer lecturer when necessary during the course, and takes care of any necessary follow-up and puts both into contact.
  4. After the volunteer lecture period the VLP lecturer and the host institution submit a report about his/her experience and evaluation including a request for reimbursement ( including a copy of the receipts of all costs e.g. flight cost, vaccination, visa cost, accommodation, health insurance). They should also send a few pictures from the visit for the CDC website. The cost for living cost and local public transport is covered with the daily allowance and receipts are not necessary.