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Basic Application Requirements

1. A completed Application form which must be submitted at least four (4) months before the start of the visit (starting the date of the CDC application deadline) for it to be considered.

2. Curriculum Vitae (CV) of both the applicant and the host professor must be submitted. It must include a selected list of publications. (max. 3 pages). Applications with longer CVs are not accepted.

3. A detailed Research program should be there which includes:

  • Expected interaction with local mathematicians and PhD students
  • General aim of the visit
  • Schedule of research visit (including planned lectures/ meetings with colleagues etc.)

4. Tentative Budget details (in USD) must be included. It should be a detailed draft of the approximate spending (see 'Grant details' below for a detailed overview of what is covered) on the visit. 

All invoices including all boarding tickets have to be kept by the grantee and be sent (original) to the CDC/ IMU Secretariat by regular mail

5. The application must also be accompanied by a formal letter of invitation from the host institution, which clearly specifies the period of the visit as well as the extent of its financial commitment and support. It is expected that the host institution would at least offer office space, free Internet access and other basic amenities. A template inviation letter can be found here. The invitation has to come from the dean of the faculty for the host institution.

6. The application must also be accompanied by a formal letter from the home institution, which clearly specifies the employment status of the grantee and that the applicant has been granted appropriate leave of absence from his/her home institution which will cover the period of the visit. A template can be found here.

7. The application must be submitted online and as a joint pdf file. Also, send a picture of the applicant to CDC Grants via email: cdc.grants@mathunion.org.

8. Both collaborators should submit reports to the IMU at the end of the visit elaborating on the outcome of the research visit.

9. The grantee has to submit a detailed financial report and has to send all invoices and boarding tickets to the IMU Secretariat (in original by post) two (!) weeks after the end of the visit.

10. The grant is paid in two instalments
First payment for flight, accommodation, travel insurance and visa before departure.
Second payment for food, public transportation and transport to the airport after the visit based on all receipts.
To receive the second payment the report, pictures and all invoices must be send to the IMU Secretariat before the second payment can be done.

11. The grantee has to sent at least 3 pictures of the visit for the CDC website.

Grant details

The grant under this scheme will cover up to USD 5.000:

  1. Travel costs from the place of work of the applicant to that of the host to the extent of economy class airfare (Public) transport (surface transport by rail or bus between the nearest city where the airport is located and the headquarters of the candidate or the city/town where the host institution is located, if necessary). In case the applicant has to stay in a hotel before departure or upon arrival, this needs to be mentioned in the budget details. Maximum one (1) night (both arrival and departure) can be paid from the grant.
  2. Visa fees
  3. Travel insurance charges 
  4. Basic living cost a) Costs for food (daily allowance based on living cost of the visiting country/city). For a list please go here.
  5. Basic living cost b) Cost for public transport (based on receipts/ travel card)
  6. Accommodation cost (Only guest house of the institution or a rented flat. Hotels are allowed if the hosts provides a statement that no guesthouse or rented flat is available).
  7. Maximum four (4) Taxi fares (on submission of receipts) may be allowed to travel between the residence and the airport/railway station (upon arrival and departure).

All invoices for travel cost, visa, insurance, public transport, accommodation and up to four taxi receipts and all boarding tickets have to be kept by the grantee and be sent (original) to the CDC/ IMU Secretariat by regular mail.

Please note that the grant does not cover any travel costs, accommodation and living costs for requests for additional trips (e.g. to participate in conferences/ workshops) during this time. Those costs have to be covered by the grantee or his/her host institution. The living and accommodation cost only cover the research period. In case the grantees stays abroad for privat or other purposes not related to the research visit neither living or accommodation cost can be covered from the grant.

 

The grant is paid in two installments:

  • First payment for flight, accommodation, travel insurance and visa before departure.
  • Second payment for food, public transportation and transport to the airport after the visit based on all receipts.
  • To receive the second payment the report, pictures and all invoices must be send to the IMU Secretariat before the second payment can be initiated.